Name and Objects
SECTION 1. The name of the Club shall be SHIBA CLUB OF GREATER NEW YORK.
SECTION 2. The object of the club shall be:
(a) to encourage and promote quality in the breeding the pure-bred SHIBA INU and to do all possible to bring their natural qualities to perfection.
(b) to urge members and breeders to accept the standard of the breed as approved by The American Kennel Club as the only standard of excellence by which SHIBA INUS shall be judged.
(c) to do all in its power to protect and advance the interests of the breed by encouraging sportsmanlike competition at dog shows, obedience, agility, rally, hunt, and tracking trails under the rules of The American Kennel Club.
SECTION 3. The club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
SECTION 4. The members of the Club shall adopt and may from time to time revise such bylaws as may be required to carry out the objects.
SECTION 1. ELIGIBILITY. Membership shall be open to all persons eighteen years of age and older who are in good standing with The American Kennel Club and who subscribe to the purposes of this Club.
While membership is to be unrestricted as to residence, the Club’s primary purpose is to be representative of the breeders and exhibitors in its immediate area (New York and New Jersey).
SECTION 2. DUES. Membership dues shall be set by the board and not exceed $100.00 per year, payable on or before the 1st day of March of each year.
SECTION 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these constitution and bylaws and the rules The American Kennel Club. The application shall state the name, address, and occupation of the applicant and it shall carry the endorsement of two members in good standing., Accompanying the application, the prospective member shall submit dues payment for the current year.
All applications are to be filed with the Secretary and each application is to be read at the first meeting of the Club following its receipt. At the next Club meeting the applications will be voted upon and affirmative votes of 2/3 of the members present and voting by secret ballot at that meeting shall be required to elect the applicant.
Applicants for membership who have been rejected by the Club may not re-apply within six months of that rejection.
SECTION 4. Termination of Membership. Memberships may be terminated:
(a) by resignation. Any member in good standing may resign from the Club upon
Written to the Secretary; but no member may resign while in debt to the Club.
Dues obligations are considered a debt to the Club and they become incurred on
the first day of each fiscal year.
(b) by lapsing. A membership will be considered as lapsed and automatically terminated
if such member’s dues remain unpaid 90 days after the first day of the fiscal year;
however, the Board may grant an additional 90 days of the grace to such
delinquent members in meritorious cases. In no case may a person be entitled to
vote at any Club meeting whose dues are unpaid as of the date of that meeting.
(c) by expulsion. A membership may be terminated by expulsion as provided in Article
VI of these bylaws.
Meetings and Voting
SECTION 1. Club meetings. Meeting of the Club shall be held every other month. There must also be an annual meeting held each year at a time and place as may be designated by the Board of Directors. Written notice of each meeting shall be mailed or electronically mailed to all members at least 10 days prior to the date of the meeting. The quorum for such meetings shall be 20% of the members in good standing.
SECTION 2. Special Club Meetings. Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present and voting at any regular or special meeting of the Board; and shall be called by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Such special meetings may be held electronically or in person as to be determined authorized to call such meetings. Written or electronic notice of such a meeting shall be mailed by the Secretary at least 5 days and not more than 15 days prior to the date of the meeting and said notice shall state the purpose of the meeting, and no other Club business may be transacted thereat. The quorum for such a meeting shall be 20% of the members in good standing.
SECTION 3. Board Meetings. Meeting of the board of Directors shall be held every other month at such hour and place as be designated by the Board. Written or electronic notice of each meeting shall be mailed or emailed by the Secretary at least 5 days prior to the date of the meeting. The quorum for such a meeting shall be a majority of the Board.
SECTION 4. Special Board Meetings. Special meetings of the Board may be called by the President; and shall be called by the Secretary up receipt of a written request signed by at least 2 members of the Board. Such special meetings shall be held at such place, time, and date as may be designated by the person authorized herin to call such a meeting. Written or electronic notice of such meetings shall be mailed or emailed by the Secretary at least 5 days and not more than 10 days prior to the date of the meeting. Any such notice shall state the purpose of the meeting and no other business shall be transacted thereat. A quorum for such a meeting shall be a majority of the Board.
SECTION 5. Voting. Each member in good standing whose dues are paid for the current year shall be entitled to one vote at any meeting of the Club at which he/she is present. Proxy voting will not be permitted at any club meeting or election.
Directors and Officers
SECTION 1. Board of Directors. The Board shall be comprised of the officers and 2 other persons all of whom shall be members in good standing all of whome shall be elected for two year terms at the Club’s annual meeting as provided in Article IV and shall serve until their successors are elected. General mananagment of the Club’s affairs shall be entrusted to the Board of Directors.
SECTION 2. Officers. The Club’s officers, consisting of the President, Vice President, Secretary, and Treasurer shall serve in their respective capacities both with regard to the Club and its meeting and the Board and its meetings.
(a) The President shall preside at all meetings of the Club and of the Board, and shall
have the duties and powers normally appurtenant to the office of President in
addition to those particularly specified in these bylaws.
(b) The Vice President shall have the duties and exercise the powers of the President
in the case of the President’s death, absence, or incapacity.
(c) The Secretary shall keep a record of all meetings of the Club and of the Board, and
of all matters of which a record shall be ordered by the Club; shall have charge
of the correspondence, notify members of meetings, notify new members of
their election to membership, notify officers and directors of their election to
office, keep a roll of the members of the Club with their addresses, and carry out
such other duties as are prescribed in these bylaws.
(d) The Treasurer shall collect and receive all moneys due or belonging to the Club.
Monies shall be deposited in a bank designated by the Board, in the name of the
Club. The books shall at all times be open to inspection of the Board and a
report shall be given at every meeting of the condition of the Club’s finances and
every item of receipt or payment not before reported; and at he annual meeting an
Accounting shall be rendered of all moneys received and expended during the
Previous fiscal year.
(e) The office of Secretary and Treasurer may be held by the same person in which case
The Board shall consist of 5 persons.
SECTION 3 Vacancies. Any vacancies occurring on the Board or among the offices during the year shall not be filled until the next annual election by a majority vote of all the then members of the Board at its first regular meeting following the creation of such vacancy, or at a Special Board Meeting called for that purpose; except that a vacancy in the office of President shall be filled automatically by the Vice President and the resulting vacancy in the office of Vice President shall be filled by the Board.
The Club Year, Annual Meeting, Elections
SECTION 1. Club year. The Club’s fiscal year shall begin on the 1st day of January and end on the last day of December.
The Club’s official year shall begin immediately at the conclusion of the election at the annual meeting and shall continue through the election at the next annual meeting.
SECTION 2. Annual Meeting. The annual meeting shall be held in a month that is determined by the Board. At this meeting Officers, Directors for the ensuring year shall be elected by secret ballot from those nominated in accordance with Section 4 of this Article. They shall take office immediately upon the conclusion of the election and each retiring officer shall turn over to the successor in office all properties and records relating to that office within 30 days after the election.
SECTION 3. Elections. The nominated candidate receiving the greatest number of votes for each office shall be declared elected. The nominated candidates for other positions on the Board who receive the greatest number of votes for such positions shall be declared elected.
SECTION 4. Nominations. No person may be a candidate in a Club elections who has not been nominated. During the month of September, the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The Secretary shall immediately notify the committeemen and alternates of their selection. The Board shall name a Chairman for the Committee and it shall be such person’s duty to call a committee meeting which shall be held on or before November 1st.
(a) The Committee shall nominate one candidate for each office and position on the
Board, and, after securing the consent of each person so nominated, shall
immediately report their nominations to the Secretary in writing.
(b) Upon receipt of the Nominating Committee’s report, the Secretary shall before
December 1st notify each member in writing of the candidates so nominated.
(c) Additional nominations may be made at the December meeting by any member
in attendance provided that the person so nominated does not decline when their name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposed shall present to the Secretary a written statement from the proposed candidate signifying willingness to be a candidate.
No person may be a candidate for more than one position.
SECTION 1. The Board may each year appoint standing committees to advance the work of the Club in such matters as specialty shows, obedience trials, trophies, annual prizes, membership, and other fields which may well be served by committees. Such committees shall always be subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
SECTION 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee; and the Board may appoint successors to those persons whose services have been terminated.
SECTION 1. American Kennel Club Suspension. Any member who is suspended from the privileges of The American Kennel Club automatically shall be suspended from the privileges of this club for like period.
SECTION 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $50.00 which shall be forfeited if such charges are not sustained by the Board following a hearing. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board Meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club. If the Board considers that the charges do not allege conduct which would be prejudicial to the best interests of the Club it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges it shall fix a date of a hearing by the Board not less than 3 weeks or more that 6 weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his/her own defense and being witnesses if he/she wishes.
SECTION 3. Board Hearing. The Board shall have complete authority to decide whether counsel may attend the hearing, but both complainant and the defendant shall be treated uniformly in that regard. Should the charges be sustained, after hearing all the evidence and testimony presented by complainant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing. And, if it deems that punishment insufficient, it may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant’s right to appear before his fellow members at the ensuing Club meeting which considers the Board recommendation. Immediately after the Board has reached a decision, it’s findings shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board’s decision and penalty, if any.
SECTION 4. Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club following a board hearing and upon the Board’s recommendation as provided in Section 3 of the Article. Such proceeding may occur at a regular or special meeting of the Club to be held within 60 days but not earlier than 30 days after the date of the Board’s recommendation of expulsion., The defendant shall have the privilege of appearing in his/her own behalf, though no evidence shall be taken at this meeting. The President shall read the charges and the Board’s finding and recommendation, and shall invite the defendant, if present, to speak in his/her own behalf if he wishes. The members shall then vote by secret ballot on the proposed expulsion. A two-thirds vote of those present and voting at the meeting shall be necessary for expulsion. If expulsion is not so voted, the Board’s suspension shall stand.
SECTION 1. Amendments to the constitution and bylaws may be proposed by the Board of Directors or by written petition addressed to the Secretary signed by twenty percent of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three months of the of the date when the petition was received by the Secretary.
SECTION 2. The Constitution and bylaws may be amended by a 2/3 vote of the members present and voting at any regular or special meeting called for the purpose, provided the proposed amendment have been included in the notice of the meeting and mailed to member at least two weeks prior to the date of the meeting.
SECTION 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization whether voluntary or involuntary or by operation of law, none of the property or the Club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club; but after payment of the debts of the Club, it’s property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Order of Business
SECTION 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Minutes of the last meeting
Report of the President
Report of the Secretary
Report of the Treasurer
Report of the Committees
Election of Officers and Board
(at annual meeting)
Election of new members
SECTION 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Reading of the minutes of the last meeting
Report of the Secretary
Report of the Treasurer
Reports of the committees
SECTION 1. The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any other special rules of order the Club may adopt.